Office Manager / Event Planner

POSITION DESCRIPTION

TITLE: Office Manager / Event Planner REPORT TO: Senior Pastor

The organized one is what they called you when you were growing up! People would say “if you want to get something done...ask her or him” Then they would have asked you, and guess what, you would get it done and get it done right. Your Friends joke and say

“You are so Type A” and you would say proudly under your breath

“I know!”

If you fit the above, then read on.

 

We are looking for a Type A Super Star, a well-organized individual, you know the kind we are talking about who:

  • Writes lists for everything

  • Remembers all the details

  • knows everyone else’s schedules

  • is very caring and sensitive

  • knows how to talk to other adults

  • Gets stuff done!!

 

You like to get things done!

You are stepping into the world of the Hope Lutheran Church in Virginia Beach. A Christian Church environment that is not:

  • Boring

  • Monotonous

  • Mean Spirited

It is a place that has a need for an Office Manager / Event Planner type. A kind of Go getter...We need a person who loves Jesus and is:

  • Dependable

  • Honest

  • Hardworking

  • Caring

  • Someone who:

  • Gets work and projects done early

  • Figures stuff out for others

  • Always has a smile

  • And loves to make people happy.

 

Sound familiar?

Event Planning ...excite you?

 

Have you ever dreamt of putting on an event where you can host 1500 kids and adults (without Covid), and then the next day feel wiped out, and want to do it all over again in a few months?

 

If so, definitely keep reading.

We’re looking for an event planner who has these skills:

  • Organizational Skills.

  • Networking Savvy.

  • Resilience and Adaptability.

  • A Basic Understanding of Events.

  • Unbridled Creativity.

Personality

Okay, so you must be pretty interested in the job if you’re still reading this.

I want you to pause and ask yourself a question.

 

“What do people get when they get me(you)?”

Do they get a joyful smile? One that reminds them that even though it’s raining outside, the sun is shining somewhere?

Are they encouraged just talking to you? Can they trust you with their deepest, darkest secrets?

Do they feel that you’re best friends even if they’ve just briefly had a conversation with you?

How about this?

Do they feel that you ooze joy? Ooze is a weird way to put it, and maybe you crinkled your nose because it sounds gross, but that’s exactly who you are! A person who is oozing with joy.

You see, this is important because with this position, you become the face of the church. We want that face to be someone who loves Jesus so much that it shines through their personality through conversations and actions. And of course, you don’t have to be bubbly to love Jesus, but for this position, we’d love that.

So, if you feel that we are speaking directly to you, then by all means, please keep reading.

Tired of having a manager hovering overhead telling you which way to tie your shoes? When you work here, that’ll never happen. Your boss will be the Pastor, and the Pastor will be trusting you to lead others and get stuff done! You know how to figure stuff out and solve problems on the fly. You don’t need us buzzing around you all day.

Heck we’re going to give you a ton of autonomy. That’s how much we trust our people.

We’re Hope Lutheran Church. A Christian Church in the beautiful city if Virginia Beach. Check out our YouTube Page

 

https://www.youtube.com/channel/UC-rnhcy1ZXWA_rVOU7FkSMQ

 

You’ll be working the with a team of professionals and at the same time leading a wonderful team of volunteers. Basically, your job is to be the nicest person...the nicest person who gets stuff done!

People would be able to see the joy of Jesus in all you do.

People will come to church with joys and challenges, and you get to be one of the first pleasant faces that they see. You get to help fix stuff.

 

Solve the problem for a person and make their day. Okay, that’s two jobs. But the second one’s easy for someone like you.

Pay

You won’t become a billionaire working at a church, but we believe that the salary range that we are providing is good and fair. Of course, the overall benefits of making a difference in the lives of God’s people is priceless. The rewards of watching little children, teens, and adults come to Christ in creative ways that you helped to organize with a team of others is so special! We work together as a family.

Why YOU are perfect for this job:

Attention to detail! Leadership and pleasant and positive attitude. Type A means you have to notice the small things and show leadership to get things Fixed and Done.

What’s okay?

  • Show up to work on Time/ All the time

  • Be a great communicator

  • Outgoing. Wall flowers need not apply.

  • Love to meet new people. If you’re anxious in social settings, you won’t love this job.

  • Enjoy a challenge. Basically, problem solving skills all the time.

  • Independent thinker.

  • You got SKILLS with the computer and THE Facebook!

  • Awesome writing skills

What’s not a good fit?

  • Negative attitude. Sorry, Oscar. Mr. Grouchy-pants has no place here. Go work for the DMV.

  • Easily frustrated and confused.

  • Living a crazy and Buck wild life that is against the Word of God.

    • Instant exit pass.

  • You need to be babysat

  • Talking negatively about other team members or taking advantage of anyone.

  • Addicted to and Living on your cell phone, while no work gets done.

If you know the meaning of honoring others and yourself while keeping it fun, we know you’re our kind of people.

Are we your kind of people?

 

Send your Resume and Cover letter to connect@hopevabeach.org. We can’t wait to give it all the consideration it deserves!

After you apply here are the steps

  • You will get an emailed pre-interview form to fill out

  • If selected you will get a phone call, requesting that you send in a 3–5-minute video

  • If that Video goes well you will get a Face-to-Face Interview If you blow away the interview...You get to meet the team IF you blow away the team ...you get the Job!!

Here are some of the details and specs of what you will be doing:

Principle Responsibilities, but are not limited to the following:

  • Office Administrator

    • Answer phone calls

    • Respond to emails Greet guests

    • Day to day admin duties

    • Handle scheduling

    • Train and guide volunteers

  • Assimilation

    • Lead guest services team for Sunday mornings Assimilate new guests (Families, Adults, Kids)

      • Schedule Follow Up Emails/Postcards/Phone Calls Provide guidance and materials for HLC 101 Assimilate new families and staff from Hope Academy

      • Family dinners (March, July, October) Schedule Staff Needs

    • Train and guide volunteers

  • Event Planning

    • Coordinate with church and school staff

    • Outline the scope of the event, including time, date, location, and budget

    • Coordinate event logistics and services, including technology and equipment needed to run the event, food, drinks, transportation, and more

    • Coordinate with graphic designer to make graphic for event Specify staff/volunteer requirements and coordinate their activities

    • Proactively handle any arising issues and troubleshoot any emerging problems on the event day

    • Conduct pre- and post – event evaluations and report on outcome

    • Have fun!

Optional Bonus: Working with Children

We can't wait to meet you!

To Apply:

Send your resume to connect@hopevabeach.org

Then, fill out this Pre-Interview Form